Successfully launching GroupNews in your organization involves 10 key steps. Follow this checklist to ensure a smooth rollout and sustained engagement.

1. Define Objectives and Use Cases
   Clarify your communication goals (e.g., announcements, updates, project news) and target audiences (departments, staff, leadership).
2. Prepare Organizational Structure
   Determine how your organization is divided (e.g., departments, teams) and mirror this in your GroupNews Channels.
3. Assign Roles and Permissions
   Designate GroupNews Administrators and Channel Authors. Set access and content creation rights based on roles.
4. Customize Branding
   Add your logo, color scheme, and update notification/email templates to match your organization’s identity.
5. Integrate with Existing Systems
   Connect your user directory (Google Workspace, Azure AD), enable SSO, and set approved email domains.
6. Create and Curate Initial Content
   Draft a welcome post and 2-3 example posts (Stories, Events, or Deadlines) to populate the feed before launch.
7. Set Communication and Notification Rules
   Decide how notifications will be delivered (e.g., email, banners), and define rules for urgent or high-priority posts.
8. Train Admins and Key Users
   Conduct short onboarding sessions or share a video walkthrough. Provide guidance for content creation and post scheduling.
9. Launch and Promote Internally
   Send a launch announcement, present at staff meetings, and encourage users to explore and engage.
10. Monitor Usage and Iterate
    Track engagement through built-in analytics. Collect user feedback and adjust posting strategy, channel layout, and permissions as needed.

Tip: Post consistently and request acknowledgements for critical updates to ensure readership and compliance.

Need Help? Contact GroupNews support or consult the Admin Guide for detailed walkthroughs.